Guidelines

The Societies Act (Chapter 311) as amended in August 1998 has since been effective from January 1, 1999. Amended Regulations in the Act are onerous and need close adherence especially those on financial administration. Voluntary organisations including Lions Clubs registered with the ROS should be particularly attentive and in having well documented accounts on funds raised from the public. Fundraising organised by individual or corporation or association other than Lions Clubs would have the same criteria.

Lions Home For The Elders (LHE) appreciates the efforts of all fund raisers. However, as LHE has been approved as an Institution of a Public Character (IPC), it must abide by the Charity Act, and therefore the adherence of these aforementioned guidelines is essential. Please note that LHE reserves the right not to endorse and/or withdraw endorsement of the said event should the guidelines stipulated not be complied with. A member of the Management Board may choose to be in attendance in one or all the fundraising event organisation meeting or meetings to ensure compliance.

The Management Board of the LHE hopes that the following guidelines would assist its supporters and donors in the organising and planning to raise funds for the LHE. Guidelines as listed below in sections A, B, C, D and E are to:

● enhance closer and productive co-ordination and liaison between donors and fundraisers with the LHE

● enhance the transparency with regard to funds raised from the public

● improve the mandatory filing process with accurate financial accounts to IRAS

● avoid inadvertent contravention of any stringent ROS’ or relevant Authorities’ rules and regulations governing fundraising.

Listed below are five sets of guidelines which broadly meet five common circumstances on fundraising. They are:

A. Raising Funds from the Public with LHE being the Sole Beneficiary

B. Raising Funds from the Public with LHE being one of the Beneficiaries

C. Fundraising Events Organised by LHE

D. Fundraising in Lions Clubs’ Events with LHE being the Sole Beneficiary

E. Fundraising in Lions Clubs’ Events with LHE being one of the Beneficiaries

Raising Funds from the Public
with LHE being the Sole Beneficiary

a. Seek in-principle approval from the LHE Management Board by stating the intention and plan to raise funds under its name.

b. In-principle approval from the LHE Management Board will be subjected to compliance with the following conditions:

i. provide details of the fundraising event and the manner of which funds to be raised

ii. state the projected sum to be raised

iii. state the date on which the fundraising event commences and its duration

iv. state the venue of the fundraising event

v. provide the names of the two organising committee members who will co-ordinate with the LHE the progress of the fundraising event

vi. submit a copy of police permit at least one month prior to publicity date (mandatory, without which LHE will cancel endorsement)

vii. usage of LHE logo or name in any form on any publicity materials must be pre-approved by LHE at least one month prior to publicity date

viii. any request for assistance in publicity (be it from Lions or otherwise) must be made in your organisation letterhead stating the details of your fundraising activity, all requests will be considered on a case by case basis.

Raising Funds from the Public
with LHE being one of the Beneficiaries

a. Seek in-principle approval from the LHE Management Board by stating the intention and plan to raise funds under its name.

b. In-principle approval from the LHE Management Board will be subjected to compliance with the following conditions:

i. provide details of the fundraising event and the manner of which funds to be raised

ii. state the projected sum to be raised

iii. state the date on which the fundraising event commences and its duration

iv. state the venue of the fundraising event

v. provide the names of the two organising committee members who will co-ordinate with the LHE the progress of the fundraising event

vi. submit a copy of police permit at least one month prior to publicity date (mandatory, without which LHE will cancel endorsement)

vii. usage of LHE logo or name in any form on any publicity materials must be pre-approved by LHE at least one month prior to publicity date

viii. any request for assistance in publicity (be it from Lions or otherwise) must be made in your organisation letterhead stating the details of your fundraising activity, all requests will be considered on a case by case basis.

ix. Provide the names of all the beneficiaries with respective percentages of the funds receivable by each of them.

Fundraising Events Organised by LHE

a. The event will be chaired and organised by a member of the LHE’s Management Board.

b. LHE as the administrator of the event will attend to the compliance of statutory and any stipulated requirements by the relevant Authorities.

c. LHE will duly acknowledge and recognise respective Lions Clubs’ efforts and assistance rendered in the events. Such efforts and records will also be transmitted to the District Governor for his/her discretion on the evaluation of District’s Awards.

Fundraising in Lions Clubs’ Functions 
with LHE being the Sole Beneficiary

a. LHE must be informed of the event if fundraising is a one-off item and being held during a Lions Club meeting/dinner.

b. Total collection raised from the event should be announced at the event.

c. All monies collected from the event should be promptly forwarded to LHE.

Fundraising in Lions Clubs’ Functions
with LHE being one of the Beneficiaries

a. LHE must be informed of the event if fundraising is a one-off item and being held during a Lions Club meeting/dinner.

b. Total collection raised from the event should be announced at the event.

c. All monies collected from the event should be promptly forwarded to LHE.

d. Provide the names of all the beneficiaries with respective percentages of the funds receivable by each of them.